pm-accounting

Set up a chart of accounts and rules for categorizing transactions. Use when asked how to categorize expenses/transactions, set up a chart of accounts, organize bookkeeping, or sort bank transactions into the right buckets. Produces a practical chart of accounts for the business, categorization rules with examples and edge cases, and a clean-books routine — so the books are consistent and ready for an accountant. Not tax/accounting advice.

Build a short-term (13-week) cash flow forecast to see if you can cover what's due. Use when asked to build a cash flow forecast, a 13-week cash flow, a cash projection, or to plan around a cash crunch. Produces a week-by-week forecast structure — opening cash, expected inflows, scheduled outflows, net movement, and closing/low-point — with the formulas and a worked example, plus the levers if cash goes tight. Not financial advice.

Write a polite-but-firm payment-reminder / collections email sequence for overdue invoices. Use when asked to write a collections email, a payment reminder, a dunning sequence, or to chase an overdue invoice. Produces a staged sequence — gentle pre-due nudge through escalating overdue reminders to a final notice — that stays professional, keeps the relationship intact, and makes paying easy. Not legal advice.

Write a clear company expense & reimbursement policy. Use when asked to write an expense policy, a reimbursement policy, a travel & expense (T&E) policy, or spending guidelines. Produces a practical policy — what's covered, limits by category, the approval and submission process, timelines, and what's not reimbursable — that's fair, easy to follow, and reduces finance back-and-forth. Not tax/legal advice.

Explain a financial statement (P&L, balance sheet, or cash flow) in plain English. Use when asked to explain a P&L / income statement, a balance sheet, a cash flow statement, or to make financials understandable to a non-finance reader. Produces a plain-language walkthrough — what each section means, the line items that matter, the key ratios, and the story the numbers tell — so a non-accountant can read and act on it. Not financial advice.

Create a professional, complete invoice for a client or customer. Use when asked to write an invoice, create a bill, draft a freelance/contractor invoice, or set up an invoice template. Produces a clear invoice — your and the client's details, a unique number, line items with quantities/rates, subtotal/tax/total, payment terms and methods, and due date — ready to send and easy to pay. Not tax/legal advice.